While you may intend to carry that huge break room fridge with you, the dimensions of the kitchen space in your new break room may not allow it. Instead of wasting time, energy, and money transporting items that won't work in your new office, get the dimensions of the larger items and compare them to the measurements at your next location. This applies to things like conference room tables, large electrical equipment, and anything else that requires a lot of space. Hopefully, you've chosen a new office that will allow you to house the furniture and technology you already have, but if you haven't, you'll want to know before you move in, not after.
This BizSpace guide includes a complete list of tasks for relocating offices, which explains all the important details for the move to go smoothly and successfully. If you want a physical checklist to use in your organization, you can download a PDF checklist that contains everything we've explained. Ask for the keys and, if you use them, the employee access cards for your new office in advance, so that they are ready to be handed over before the old office closes for good. A good idea that BizSpace customers have proposed to us is to appoint an office relocation director to handle the practical aspects of the move itself.
This section of the office relocation checklist is very important, because completing these tasks will determine the company's ability to move the office quickly and efficiently. Planning an office move can begin as early as a year before the moving date, but you usually start looking for relocation services and planning the logistics of a business move in six months. This section of the office relocation checklist is about communicating your big move to the various stakeholders in the organization. It doesn't need to be fully prepared yet, nor does it have to be anything important.
Even a celebratory luncheon at noon during the first week after the move will show your staff how much they appreciate their help and appreciate the interesting things in the new office. We know that the process can be overwhelming, so we've compiled a list of things you'll need to consider or consider before moving to another office. For example, the way you tell employees about the office relocation should be very different from the way you inform the press about your move. Confirm the date of the move once again and check if an itinerary is necessary for the day of the move to coordinate the logistics of the move.
Review what remains to be done, when the people who move arrive, what items should go first and last, who will be on site to supervise the moving staff and who will lock the doors when they leave, and if you will tip the moving company and give them refreshments. Some moving companies offer transition plans, which means they'll work with you to plan your current and new offices, and help you place equipment and furniture in a strategic way. A complete inventory will help you communicate your moving needs to your moving coordinator and will give you a clear idea of the items you'll need to leave behind (and replace them after the move, if necessary). If you're going to rent commercial office space, at some point you'll have to think about whether you want to renew the lease or change offices.