See the official HSE guide on risk assessments during the COVID-19 pandemic for more information. A great idea that BizSpace customers have proposed to us is to appoint an office relocation director to handle the practical aspects of the move itself. They will be responsible for organizing the most sensitive points, such as the change of office address and other considerations described below. Start accepting applications once you've decided to continue with the office move, and offer some compensation for the additional responsibility.
Don't forget to tidy up your phone and Wi-Fi lines. Keep in mind that there could be some downtime, especially if you change providers, so plan this a few weeks before the move. If you choose a serviced office, your rental package will likely include some essential facilities, but be sure to check this out in advance. One of the main responsibilities of the relocation manager of his office is to organize the change of address and telephone number.
You should try to keep your phone number as a convenient point of contact for customers and suppliers. If this is not possible, organize a call forwarding service and inform your contacts about the new number and address. Finally, set up an email redirect to your new office address. Go to your new place of work approximately one week before the moving date for final checks.
We recommend that you review the list that we provide here once again and that you keep checking things off as you go to make sure you start running. It seems that it might help if the company hired an office moving service to help them move when the time comes. Before spending a minute researching, seek answers from experts who have organized more office moves than they were entitled to. Some moving companies offer transition plans, which means that they will work with you to plan your current and new offices, and help you place equipment and furniture in a strategic way.
I enjoyed reading the information you have published about some useful guidelines for the office moving service. With this in mind, it's likely that your team's opinions about moving to a new office are based on very subjective characteristics, so consulting them even before starting the search is a smart decision. This part of the office relocation checklist mainly concerns the organization's high-level executives, as well as the human resources and organizational development teams responsible for carrying out the move. As we've already mentioned, organizing your plans on time and according to a schedule is an important part of the office relocation process, but try not to rush the office search itself.
Panic sets in when you realize that you have to figure out how to prepare for an office move and organize everything in that shiny new office. I just moved from one office and will be moving to another next month, but I loved your article because I could see if I did everything I needed to do. Caliber office furniture specialists also agree that communicating key information about moving an office to your employees is vital, and they have some useful productivity tricks you can use once you've moved to your new office space. For example, if you assure employees in your announcement that they will have a full to-do list before the day they move to the office, you'll need to include “do and distribute” as an element of your schedule.
If your office is in a building with other companies, be sure to coordinate the move with the building management...